How to set up an ‘out of office’ reply in Mac Mail

I don’t know if it’s just me, but it took me a little while to find out how to do this feature on my mail account on my Mac, for once, using Windows Outlook seemed much easier to do this, as it’s a default option there. With the Mac Mailer, you have to actually create a rule to have Mail automatically reply to incoming messages.

For example, you can set up a rule that’s triggered by a specific subject so that Mail replies automatically to all messages with that subject, it’s a pretty cool feature, there are a lot of varying rules you can create.
You can customize the rules for numerous things, this feature is useful if you receive a lot of similar messages from an online form on a website, and you want to reply to them automatically with a standard message.

But this guide is for setting up an ‘Out of Office’ automatic reply:

  1. Choose Mail > Preferences and click Rules.
  2. Click Add Rule and type a descriptive name for the rule,
  3. Set the conditions necessary for the rule to apply to a message.
  4. From the “Perform the following actions” pop-up menu, choose “Reply to Message.”
  5. Click “Reply message text” and enter the text for your reply message.

Your chosen options should look something like the above screen grab I did. Mail will include the text you enter, along with the full text of the original message, in the message that it automatically sends. Make sure you turn this rule on or off, when ever you require it, by going back into the Mail preferences – rules and clicking the tick box.



Josh is a multidsicplinary designer who has a love for creativity and design. He enjoys learning and experimenting in all areas of design. Please feel free to follow Josh on Twitter

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